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Have you ever wondered what goes on behind the scenes of Kansas wedding venues? From the initial consultation to the big day itself, there’s so much that goes into making your wedding unforgettable.

Planning a wedding is an exciting and emotional journey, and choosing the perfect venue is one of the most important decisions you’ll make. Whether you dream of a rustic barn wedding or a glamorous ballroom affair, the venue sets the tone for your special day.

In this article, we’ll take a sneak peek into the making of your special day, exploring the intricate details and hard work that goes into creating a picture-perfect wedding experience. So sit back, grab a cup of coffee, and get ready to discover the magic that happens behind the scenes of Kansas wedding venues.

Bride and groom dance in front of wedding guests at Kansas wedding venue
All photographs courtesy of The Western Heritage Photographyhttps://thewesternheritagephotography.com

The Process of Choosing a Wedding Venue in Kansas

Choosing a wedding venue in Kansas can be a daunting task, especially if you’re not familiar with the area. However, the process can be made easier by breaking it down into manageable steps. The first step is to decide on your budget and guest count. This will help you narrow down your search to venues that can accommodate your needs.

Once you have an idea of your budget and guest count, start researching venues that fit your style and vision. You can use online resources such as wedding directories and social media to find venues that catch your eye. It’s also a good idea to ask for referrals from friends, family, and wedding planners. Or just check out this link at The Territory Ballroom!

After you’ve narrowed down your list of potential venues, it’s time to schedule tours. Venue tours are an essential part of the decision-making process, as they give you a firsthand look at what each venue has to offer. During the tour, take note of the venue’s layout, capacity, and amenities. Don’t be afraid to ask questions and take photos to help you remember each venue’s unique features.

The Importance of a Territory Ballroom Tour

Venue tours are an essential part of the wedding planning process at The Territory Ballroom. This will give you a chance to see the venue in person, talk to our staff, and get a feel for the space. Without a venue tour, it’s challenging to make an informed decision about whether a venue is right for you.

Be sure to bring your VIPs and decision makers to your private tour. This will be your only opportunity to have a one-on-one tour prior to your big day! After your booking we offer Open House nights for all couples to come back to the venue, set up their decor to see how it looks and even rehearse with their wedding party!

During the venue tour, pay attention to the little details. Do you like the lighting? Is the sound system adequate for your needs? (Did you know many brides use our in house system rather than hiring a DJ?!). Are there enough restrooms for your guests? These details may seem small, but they can make a big difference in the success of your wedding day.

Venue tours also give you a chance to ask questions and get a sense of the staff’s expertise and professionalism. Are they responsive to your needs and questions? Do they seem organized and experienced? The Territory Ballroom staffs two, day-of team members for EVERY wedding!

These are all important factors to consider when choosing a wedding venue. We also encourage couples to take a stroll through town. Visit Destination: Council Grove for more ideas!

The Role of Wedding Planners in Venue Selection

Wedding planners can be a valuable resource when it comes to selecting a wedding venue. They have experience working with a variety of venues and can offer valuable insights and advice.

When working with a wedding planner, be sure to communicate your vision and budget clearly. This will help them narrow down potential vendors and make recommendations that fit your needs. They can also help with negotiations, contracts, and logistics, making the venue selection process smoother and less stressful.

Owner, Nicky Tiffany, has over 15 years of experience designing, planning and executing events in rural communities and the Flint Hills. Her expertise as the owner of the Territory Ballroom lends itself to a natural fit for a wedding planner and day-of coordinator! Services are subject to additional fees.

The Design and Décor Process for Kansas Wedding Venues

Once you’ve selected your Kansas wedding venue, it’s time to start thinking about design and decor. The design and decor process is an essential part of creating a picture-perfect wedding experience.

Start by creating a vision board or Pinterest board with your favorite wedding design ideas. This will help you and your vendors visualize your aesthetic and create a cohesive look and feel for your wedding day.

When working with your Kansas wedding venue, discuss your design vision and see how it fits with the venue’s style and layout. Many venues have restrictions on decor and design, so it’s essential to understand what’s allowed before you start planning.

Couples who book the Ballroom have exclusive access to the “Something Borrowed Closet” which includes a variety of glass vases, candles, gold floral boxes, votive holders and select florals… at NO additional cost!

Additionally, upon booking, couples receive an in-depth questionnaire and online planner with tips, ideas, timeline templates and more to help guide and plan your perfect day!

The Catering and Menu Planning Process for Kansas Wedding Venues

Food is an essential part of any wedding, and many Kansas wedding venues offer a variety of catering and menu options to fit your needs. When selecting a wedding caterer, start by considering your guests’ dietary needs and preferences. You’ll also want to think about the style of service you prefer, whether it’s a plated dinner, buffet, or family-style.

When working with The Territory Ballroom, you are free to choose your own caterer from our list of preferred vendors! Our concierge services help you determine your catering needs and see what options the vendors offer. We DO NOT have catering minimums! Be sure to ask about tastings, menu customization, and bar service as well.

The Entertainment and Music Selection Process for Kansas Wedding Venues

Entertainment and music are crucial elements of any wedding, and Kansas wedding venues offer a variety of options to suit your style and budget. When selecting entertainment, consider your guest list and what type of music and activities they will enjoy.

When working with your Kansas wedding venue, discuss your entertainment needs and see what options they offer. Many venues have partnerships with local DJs and bands, while others allow you to bring in your own entertainment. Be sure to ask about sound equipment, lighting, and any space restrictions that may impact your entertainment choices.

One cost advantage to consider: couples who book The Territory Ballroom are also permitted to use the in-house sound system to upload their own playlists for the ceremony and reception!

The Logistics and Coordination of the Wedding Day at Kansas Wedding Venues

On the day of your wedding, there are many logistics and details to coordinate. This is where your Kansas wedding venue and wedding planner come in. They will work together to ensure that everything runs smoothly and according to plan.

On the day of your wedding, the Territory Ballroom venue staff will take care of setting up the space, coordinating vendors, and ensuring that everything is in place. They will oversee the timeline, manage any issues that arise, and ensure that you and your guests are taken care of throughout the day for no additional fee!

Real-life Examples of Kansas Wedding Venues and Their Unique Behind-the-Scenes Stories

Meghan & Lance Shriver planned their wedding from Louisiana in the spring of 2022. By utilizing the concierge services provided through The Territory Ballroom their day was a huge success! Here are a few of their thoughts:

“We had our wedding reception at the Territory Ballroom. Nicky and Shawn made our wedding planning process a breeze. I planned a wedding from out of state and Nicky provided recommendations for local vendors, coordinated with vendors for set up and deliveries, and listened to our goals for the day. The space and their hospitality exceeded all our expectations. Our guests and ourselves had a wonderful evening in Council Grove. Additionally, we stayed in the upstairs suite after the reception which was convenient and luxurious. We highly recommend this space and these people.”

Meghan Shriver

The venue’s owner, Nicky, is a wedding planner herself and has a keen eye for detail. She works closely with couples to ensure that their wedding day is everything they dreamed it would be.

Bride and Groom first dance at Kansas wedding venue

Conclusion and Final Thoughts

Choosing a wedding venue in Kansas is an exciting and challenging process, but with the right guidance and resources, it can be a stress-free experience.

From venue tours to design and decor, catering, entertainment, and logistics, there are many details to consider when planning your special day. By working with experienced professionals and keeping an open mind, you can create a picture-perfect wedding experience that you and your guests will never forget.

Check our availability and book your private tour today!

  1. Jay Eleanor says:

    I appreciate the variety of venues you cover, from intimate gatherings to large-scale events. It caters to everyone’s needs and preferences. Thanks for the diversity!


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